Jay Selectboard Meeting
Monday, September 17, 2012	
Jay Municipal Building
Minutes

Present: Peggy Loux, Marc Burroughs-Biron, Dave Sanders
Also Present: Pat Sanders, Tara Morse, Harold Morse, Ron Capaluck, Scott Rappold

Peggy called the meeting to order at 6:30 p.m.

1.	Review and approve August 20, 2012 minutes 
A.	Marc made a motion seconded by Peggy to approve the minutes as presented. Motion passed.

2.	Review and sign Selectmen’s, Equipment & Road Orders
A.	Orders were reviewed and signed.

3.	Mike’s Electric Invoice Generator 
A.	Dave made a motion seconded by Peggy to pay Mike’s Electric invoice of $6,000 for the generator.

4.	Roads – Harold Morse
A.	North Hill Road improvement is running approximately $20,000 over budget and will need an additional $1,500 to finish the ditch. 
i.	Best solution at this point would be to put a shim (patch) job where needed until we can obtain additional funding. 
ii.	The road work that has already been done, has improved the road considerably and a patching job should last for a number of years until we can complete the project.
B.	The widening to the entrance to the new town garage will be done this fall.
C.	Rick graded Gendron Road but still needs to do work on the ditch before winter.
D.	Harold will contact the state regarding the $50,000 set aside for repairs on Lussier farm Road to see if it can be used for repairs to other roads and if it has to be used within the one year time frame.

5.	Letter from Hurlburt’s
A.	Letter from the Hurlburts regarding cleanup on the Jay Branch was acknowledged. Harold reported that his crew has started cleaning up trees near Mattson’s property, upriver from Hurlburt, and will continue to clean up any areas he deems dangerous to the bridges. 

6.	Gary Lucier Letter- Regarding Cemetery Plot
A.	He has requested to be buried with family members
B.	While the cemetery is full, there are two spaces in Lussier’s section.
C.	Tara will contact Fran and Dwayne Lussier regarding the request.

7.	Primmer Piper Eggleston & Cramer PC-VELCO/VT Electric
A.	Information was noted.

8.	Amendments to the agenda
A.	Scott Rappold old town garage renovation
i.	Scott presented plans for the renovation which include new garage and entrance doors, overhang extention in the front of the building to keep ice and snow away from building, insulation in the attic, venting and soffits to help improve heating costs, heating system upgrade, chimney repair or removal.
ii.	Estimated cost is $30,000
iii.	Dave made a motion seconded by Peggy to accept the proposal and to have the work start as soon as possible. Motion passed. 
B.	Land Trust misuse
i.	Peggy reported that she was contacted by a community member regarding a Mike’s Electric truck frequently going into the Land Trust property between the hours of 11 a.m. and 2 p.m. There is evidence of drinking and people leaving garbage and bottles in the area.  
ii.	Dave made a motion seconded by Marc to send a letter to Joe Wiseman of Mike’s Electric regarding the incident on the land trust. Motion passed.
C.	Ron Capaluck
i.	Ron presented the Board with concerns he has for the lack of adequate parking at Jay Peak and the amount of cars that park on the access road. 
ii.	The Board recommended that the Planning and Zoning Board keep on top of Jay Peak to provide enough parking for all of its venues. 
D.	The Board elected Rosanne Beaudry to be the compliance officer for the Town of Jay. 

9.	VLCT
A.	Candidate Forum Tool Kit – reviewed and noted.
B.	2013 Draft VLCT Municipal Policy - reviewed and noted

10.	NEK Waste Management District-Program Information
A.	Dave will review the information.
B.	Peggy gave Dave the money for the tire recycle next weekend.

11.	Next Meeting Date October 1, 2012 at 6:30pm

12.	To Adjourn
A.	Peggy made a motion seconded by Dave to adjourn. Motion passed and the meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Pat Sanders