TROY JAY SEWER MEETING
Monday September 24, 2012
Jay Municipal Building
Minutes

Present: Peggy Loux, Marc Burroughs-Biron, Dave Sanders, Mark Sanville, 
Robert Langlands

Also Present: Pat Sanders, Tara Morse, Walter Erlander, Gary Leach

Marc B.B. called the meeting to order at 6:35 p.m.

1.	Approve the minutes of July 23, 2112 & August 27, 2012 meeting minutes
A.	July 23, 2012 - change spelling of Jamie Haughey name. Dave made a motion seconded by Robert to accept the minutes of the July 23, 2012 meeting with corrected spelling error. Motion passed.
B.	August 24, 2012 – 5D change to read: …sue the contractor, Keymont Construction, for completion of unfinished work. Dave made a motion to accept the August 27, 2012 minutes as amended. Motion passed.

2.	Approve Invoices
A.	Invoices were approved and signed

3.	Jay Peak Walter Erlander
A.	Marc Burroughs-Biorn made a motion to allocate 2272 GPD to the Stony Path Condominiums at Jay Peak Resort.  Motion passed.

4.	Gary Leach 
A.	There was a meeting on September 11, 2012 with Keymont Construction and they established a schedule of work to be done by the end of November.
B.	 The centrifuge should be in by Friday September 21, 2012 and the conveyer is scheduled to be here by October.
C.	Bob Keeting is the onsite person for Leach Engineering and is doing a good job of keeping the project moving forward, despite the delays by Keymont. 
D.	S.D. Ireland is doing a good job despite some problems with the greenhouse parts not fitting together. Their schedule is to be done by the end of February 2013.
E.	Tara will meet with Gary to go over paperwork for contract 3 that needs to be signed and she would like some clarification on the stipulations in the document.  

5.	Tara Morse
A.	In place of Roland, Marc BB signed paperwork for ARRA Contract 2 reimbursement. This is the fourth request for reimbursement. 
B.	Tara feels the notice of property going up for tax sale has helped in the collection of unpaid sewer bills. We are allowed to charge a penalty for late payments but we would have to make a change to our ordinance in order to collect interest. 
C.	Journal entries were reviewed and signed by the Selectbard.

6.	Steve Button 
A.	He only received one response from his bid request for heating oil purchase. Keymont still owes us for last year and it is still their responsibility for heat and electric in the building until they are finished. 
B.	Dave made a motion seconded by Marc to accept the bid from Oil Supply Corporation for heating oil. 
C.	Jamie Haughey is working out well.
D.	The new John Deere tractor should be here soon. 

7.	EPA-Environmental Protection Agency-Signatures Grant Agreement
A.	Dave made a motion seconded by Robert to sign the USDA EPA STAG Grant. Motion passed.

8.	CNB CD Renewals
A.	The Board authorized Tara Morse to renew the CD’s with Community National Bank

9.	Any other Business
A.	Troy Selectboard elected Jamie Marsh as compliance officer and Jay Selectboard elected Rosanne Beaudry.

10.	Next Meeting Date: October 22, 2012 at 6:30 PM at Jay.

11.	To Adjourn
A.	Dave made a motion seconded by Mark S. to adjourn. Motion passed and the meeting adjourned at 8:15 p.m.

Respectfully submitted,

Pat Sanders

Recycling
1.	Scott Rappold has submitted plans to renovation the old town garage in Jay.
2.	 Peggy feels some of the money to help pay for the renovations should come from recycling since they will be using part of the building. Dave feels that is something that needs to be discussed and that Jay will be doing the renovations regardless if the recycling moves there or not. Not action was taken. 
3.	Dave reported on the tire recycle event on Saturday, September 22, 2012. Troy will man the tire recycle next Saturday, September 29, 2012